This article is also available as a. By Susan Sales Harkins and Bryan Carbonnelle Word offers a number of useful features for managing large documents. For instance, you can mark specific words and phrases, which Word then uses to generate a table of contents, a table of authorities, a table of figures, and even an index. This can save you a lot of time.

Sep 28, 2012 - It prints fine, but onscreen, the TOC looks like the two lines below. Word> Preferences> View - Show to clear the check on Field Codes. Mac System Preferences->Keyboard that determines whether or not you need the 'fn. Display or hide field codes in Word 2007/2010/2013. Step 1: in Word 2007, click Office icon, and then click Word Options; in Word 2010/2013, click File tab, and then click Options. Step 2: click Advanced, and then check Show field codes instead of their values to display field code in document.

Instead of creating these pieces manually, you mark the text you want included in the table of contents, index, and so on, and Word inserts a field code. Once you've completed the document, Word generates your table of contents, index, and so on, according to those fields. But a problem arises when you want to delete field codes. Word's Replace feature will delete them, but the process is a bit awkward. Alternatively, you can delete them manually. In a large manuscript with lots of fields, that could take hours.

The good news is that you can use a macro to strip all those field codes in just a few seconds. Who deletes field codes? To see how time-consuming it can be to strip a document of field codes, take a minute to insert a few fields into a document.

Simply select a word and press [Alt][Shift]X. In the resulting Mark Index Entry dialog box, shown in Figure A, click the Mark button. Doing so inserts an index entry field code, as shown in Figure B. (Click Show/Hide on the Standard menu to toggle the code display.) Figure A We'll create some index entries using this dialog box to add fields to a document. Figure B When you click Mark, Word inserts an index entry code. Now, imagine a 100-page document full of codes.

You might approach the problem using the Replace command, but it's a little tricky and requires know-how that casual users might not have. First, you must display the codes. The problem is, will users remember to do that? If they don't, they might not even realize that Replace did not delete the codes.

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After displaying the codes, you need to choose Replace from the Edit menu. Then, in the Find And Replace dialog, click More and then Special. Choose Field from the resulting list of special characters to enter ^d in the Find What text box. (The ^d component represents all field codes.) Leave the Replace With field empty, click Replace All, and Word deletes all of the field codes in the document. A second problem with this route is that it deletes all of the field codes: index, table of contents, figures, and table of authorities—not to mention things like field-generated page numbers and dates. If you need to retain some of those fields, you'll have to jump through another hoop, combining the specific code for the field you want to eliminate with the?